Organizing a Project, Part 1

Organizing a project can be mind numbing at times.  There is always more work than you expect.  I’m going to write about my process of organizing a project.  There is a lot of dysfunction in my process and get hung up on details that a better organized person would avoid.  If you’re planning to start a gaming project here are some things you might want to ask yourself.

How long will this project take?

More often than not it will take longer than expected.  I always think I’ll get something completed long before I do.  For some reason I can get 90% of a project done in good time, but that last 10% kicks my ass.  The better you plan ahead the quicker you can avoid the wall.

Do I have time to put into it now and if it goes over my expect time? 

This is a big one.  KickStarters suffer from this in epidemic proportions.  If you are brave enough to put a release date then you should do your best to keep it.  Gamers are pretty forgiving, but if you want people to take you seriously you should do your best.  If you’re late let them know.  For The Manor I never have release dates, but I always set a date in my mind.  I think I’ve hit one.

Do I have the resources to complete the project?

Resources can be money, people, equipment and/or time.  Most gaming products can be done on the computer with free programs, downloaded to POD service and you are good to roll.  If you are like me you’ll need to find someone to do art for you.  Proofreaders are gold.  Get a good one, get two if you can. 

Will I still be interested in this project weeks from now?

This one is huge.  Some projects sound like a fantastic idea and then when the grind to finish it begins, interest begins to wane.  Is this something you want to invest your time into?  Sacrificing some nights with the family, missing a few movies and if you think you can just crash on the couch and play Black Ops II then forget it.  The last one I have still not mastered.  It is a serious commitment.  So make sure what you’re going to do will keep your interest weeks on down the line.

Do you know where your project is going?

Meaning is this going to be a print or PDF product or both?  Which store you’ll use.  Do your homework.  A lot of them are similar, but there are enough difference in submission, payments and costs.  A little time up front looking at stores will save you problems later on.  Or maybe you’re going to keep it in house.

Where have all the good gaming shops gone?

I don't know if its just me, but there seem to be a lot of gaming systems out there all piled on top of one another in our little corner of world. I am a super huge fan of RPGNow and browse the contents regularly. I check out the different game systems and all the good stuff that goes with them. I even have a separate account for 'gaming money' so when I want to shop I all I need to do is click and get those PDFs downloaded.

With that said I really miss the old game shops. Even the ones that trains, planes and automobiles dominated while the gaming material was stashed on a shelf in the back or on a magazine rack. In my area there are a few gaming shops, but the card games dominate as they should since they are the money makers. Very few carry gaming items that goes beyond 4ed D&D. The sense of discovery and wonder are gone in those places. With the gaming industry policy of 'no returns' gaming stores that are trying to appeal to us book gamers is glutted with items that don't sell and force to practically give them away. Its too risky to try out new games. Most already have too many dusty versions on the shelf. So the stores stop ordering new games and stick with the biggies. Especially the Joe Gamer stores who are surviving by selling rare yuggio (yes I know I misspelled it) cards. He's not going to buy two copies of a new game unless he knows someone is going to buy it.

Gaming stores are great to find new players to get involved in your game, to discuss how much you hate of love a game, and to hear stories of someone's latest gaming session. We all know how difficult it is to get a gamer to share his stories. Even though the stores are being more careful these days, a lot of them are still reeling from the mass of products from a few years ago, I still like to offer my support to FNGS even if I have to pay a little higher price than on Amazon.

Last year, Rob and I did a couple of tours of gaming stores in different cities. I believe we went around Pittsburgh, Cleveland and Erie. When I went to this place in Cleveland called Warzone-Matrix I was blown away. This place was an archive of gaming history. Even the decorations were fantastic. It was one of those places where tons of stuff were on the shelves, but they also had mounds of boxes of stuff to dig through. This gaming store reignited that sense of wonder. So go goggle a some gaming stores in a nearby city and go for a day trip with your gaming friends. Go explore. If you come back with bags of new gaming books or empty handed it will be a journey worth traveling.